2009 Beekman Cup
Home | Gantt | Tasks | Resources

Name
Begin date
End date
Resources
Start Tournament Planning
6/1/09
6/12/09
Tournament Setup
Establish basic elements for tournament
6/12/09
6/13/09
Select Dates
Establish torunament dates and adjust this project timeline
6/12/09
6/13/09
Tournament Director
Registration Fees
Establish Fees for team registration
6/12/09
6/13/09
Tournament Director, Treasurer, Club President
Journal Ad Cost
Determine the fees for journal ad space
6/12/09
6/13/09
Tournament Director, Treasurer, Club President
Rules
6/12/09
6/13/09
Tournament Director, Club President
Registration
All activities related to Registration and Tournament game scheduling
6/13/09
10/15/09
Setup Got Soccer
Set up GotSoccer web registration
6/13/09
6/18/09
Registrar
Registration
Open Registration period
7/7/09
10/6/09
Registrar
Game Scheduling
Begin scheduling games according to registrations
10/6/09
10/11/09
Registrar
Game Scoring
Clean Up game results on Got Soccer
10/14/09
10/15/09
Webmaster
Communication
All activities related to tournament communications
6/13/09
7/13/09
Permission EHYSL
Submit permission request to EHYSL
6/13/09
7/13/09
Tournament Director
Web Page
Web Page Activities
6/18/09
6/19/09
Post Tournament Page
Post tournament announcement on web page
6/18/09
6/19/09
Webmaster
Include Got Soccer URL
include GotSoccer registration link
6/18/09
6/19/09
Webmaster
Post link to Rules
Post tournament rules on web
6/18/09
6/19/09
Webmaster
Post Tournament Results
Post results page and thank you's
6/18/09
6/19/09
Webmaster
BOTN
Notify Back of the Net to include in tournament calendar
6/18/09
6/23/09
Tournament Director
Newspaper
send announcement to newspapers
6/18/09
6/23/09
Tournament Director
League Coaches
Invitations to League Coaches and Soccer Clubs
6/18/09
6/23/09
Tournament Director
Travel Coaches
Send note to Beekman Coaches and distribute to parents for sponsors and team duties
6/18/09
6/23/09
Tournament Director
Journal
Journal Activities
6/12/09
9/3/09
Sponsors
obtain major sponsors
6/23/09
9/1/09
Journal
Get Estimates
Get bids on journal production and schedule.
Adjust timeline for project.
6/12/09
6/13/09
Journal
Final Copy
Adjust due date for final copy of all ads to be provided to printer
8/3/09
9/3/09
Journal
Printing
Include timeline for printer schedule
6/12/09
7/20/09
Journal
Concession
Concession Activities
10/2/09
10/11/09
Food
Food, prices, etc.
10/2/09
10/11/09
Concession
Grilles
request additional grilles
10/10/09
10/11/09
Concession
Tents
10/10/09
10/11/09
Concession
Tables / Chairs
10/10/09
10/11/09
Concession
Port-O-Johns
arrange for port-o-john deliveries, cleaning, etc.
10/7/09
10/11/09
Concession
Royal Carting
arrange for trash bins, removal
10/4/09
10/11/09
Concession
Awards
Awards activities
6/18/09
10/11/09
Awards
Divisions
Determine how many awards will be needed for each division and places
6/18/09
6/19/09
Awards
Order Awards
Order awards from supplier.
Include Radar Gun prizes
Include Coaches Gift Bags
6/19/09
6/20/09
Awards
Gift Bags
items for coaches gift bags
10/5/09
10/6/09
Awards
Awards Pickup
Pick Up awards from supplier and divide accodring to tournament divisions
6/20/09
7/23/09
Awards
Awards Payment
7/23/09
7/24/09
Awards
Awards Delivery to Fields
Deliver appropriate awards to fields accoding to division game schedule
10/10/09
10/11/09
Awards
Fields
Fields Activities
10/5/09
10/8/09
Field Manager
Doherty
Doherty Specific Activities
10/5/09
10/8/09
Mowing
arrange for mowing by town
10/5/09
10/6/09
Town
Lines
arrange for volunteers and painting of lines
10/6/09
10/7/09
Field Manager
Goals
arrange for proper size and placement of goals
10/7/09
10/8/09
Field Manager
TCP
TCP Specific Activities
10/5/09
10/8/09
Mowing
arrange for mowing by town
10/5/09
10/6/09
Town
Lines
arrange for volunteers and painting of lines
10/6/09
10/7/09
Field Manager
Goals
arrange for proper size and placement of goals
10/7/09
10/8/09
Field Manager
Equipment
Equipment Activities
10/7/09
10/11/09
Balls
arrange for sufficient balls of each size delivered to fields for division play
10/7/09
10/11/09
Equipment
Corner Flags
arrange for sufficient corner flags to be positioned  for fields
10/7/09
10/11/09
Equipment
Staffing
Staffing Activities
6/13/09
10/12/09
Tournament Director
Concession
assign and schedule volunteers
10/5/09
10/6/09
Doherty
Details needed by team / hour
10/5/09
10/6/09
TCP
Details needed by team / hour
10/5/09
10/6/09
Parking
assign and schedule volunteers
6/13/09
6/14/09
Doherty
Details needed by team / hour
6/13/09
6/14/09
TCP
Details needed by team / hour
6/13/09
6/14/09
Field Marshalls
Field Marshall Activities
10/5/09
10/6/09
Schedules
verify division schedules for each day
10/5/09
10/6/09
Officials
verify officials for each day
10/5/09
10/6/09
Balls
verify sufficient balls provided for games
10/5/09
10/6/09
Rules
review rules for discrepencies, etc.
10/5/09
10/6/09
Doherty
specific field items
10/5/09
10/6/09
Field Marshall Doherty D2 2, Field Marshall Doherty D1 1, Field Marshall Doherty D1 2, Field Marshall Doherty D2 1
TCP
specific field items
10/5/09
10/6/09
Field Marshall TCP D1 1, Field Marshall TCP D2 1, Field Marshall TCP D2 2, Field Marshall TCP D1 2
Referees
Provide head referee with tournament game schedules
10/11/09
10/12/09
Head Referee
Radar Gun
Radar Gun Fundraiser Activities
6/13/09
6/14/09
Signs
obtain field signs
6/13/09
6/14/09
Batteries
obtain extra batteries
6/13/09
6/14/09
Scoreboard
obtain whiteboard for category winners
6/13/09
6/14/09
Prizes
prizes supplied by awards coordinator
6/13/09
6/14/09
Goal
6/13/09
6/14/09
Meetings
6/11/09
10/16/09
Tournament Director
Kick Off
Start Tournament planning
6/11/09
6/12/09
Journal, Tournament Director, Webmaster, Concession, Treasurer, Club President, Registrar, Awards
July Status
Status meeting
7/16/09
7/17/09
Journal, Tournament Director, Concession, Treasurer, Club President, Registrar, Awards
August Status
Status meeting
8/20/09
8/21/09
Journal, Tournament Director, Head Referee, Concession, Treasurer, Club President, Registrar, Awards
Prep #1
Status meeting
9/17/09
9/18/09
Journal, Tournament Director, Concession, Treasurer, Club President, Registrar, Awards
Prep #2
Status meeting
9/24/09
9/25/09
Tournament Director
Prep #3
Status meeting
10/1/09
10/2/09
Journal, Tournament Director, Field Manager, Webmaster, Concession, Treasurer, Club President, Registrar, Awards
Final Plans
Final plans for tournament.
Must attend for Field Marshalls
10/10/09
10/11/09
Journal, Tournament Director, Field Manager, Webmaster, Concession, Treasurer, Club President, Registrar, Awards
Post Tournament
Status meeting
10/15/09
10/16/09
Tournament Director, Concession, Treasurer, Club President, Registrar, Awards
Weather Watch
Look ahead for any interruptions
10/6/09
10/12/09
Postponement Decision
If necessary, postpone or cancel
10/6/09
10/10/09
Tournament Director, Field Manager, Club President
Notifications
Send notifications to teams, suppliers, etc.
10/10/09
10/12/09
Tournament Director, Webmaster, Head Referee, Concession, Registrar
Tournament
Tournament Weekend Activities
10/11/09
10/12/09
Journal, Tournament Director, Field Manager, Webmaster, Head Referee, Concession, Club President, Registrar, Awards
Clean Up
All activities related to post tournament
10/12/09
10/13/09
Return goals to fields
return any goals, flags, etc to original  for in house games
10/12/09
10/13/09
Field Manager
Trash
verify trash, etc is taken care of
10/12/09
10/13/09
Concession
End Tournament
10/16/09
10/17/09

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6/19/09 - 12:00:00 AM